Still chasing down payments or juggling spreadsheets? You’re not alone and you don’t have to keep doing it the hard way. Whether you're printing invoices by hand or trying to track who paid what, there’s a better way. 

Here are five everyday invoicing frustrations and how automation helps you fix them fast. 

1. Invoicing Taking Up Too Much Time?

If you're creating invoices from scratch, tracking them down in emails, or reminding customers manually, you're spending way too much time on busywork. A lot of businesses are shocked to learn they’re spending 11+ hours just managing a single invoice. Multiply that by 10 or 20 customers, and it's a full-time job. 

Fix it fast: With automation, you automatically turn digital job tickets into invoices for faster billing and can send invoices with automated payment links that your customers can pay right away. It frees up hours so your team can focus on actual work, not paperwork. 

2. Customers Asking to Pay by Card (and You Can’t Say Yes)? 

Today’s customers expect options. If you only accept checks or bank transfers, you’re probably slowing down how fast you get paid, or worse, losing business to companies that offer online options. And if you serve customers across borders, things get even messier with currency conversions and fees. 

Fix it fast: Automated systems let you accept credit cards, ACH, eCheck, and more, all in one place. Customers can pay the way they want, when they want. No more waiting for checks to clear or calling to confirm wire transfers. Just faster payments and happier customers. 

3. Spreadsheets Causing Mistakes? 

If your invoicing lives in a spreadsheet, you're risking errors, double billing, missed payments, and even incorrect totals. One wrong entry can lead to a whole mess of confusion. This can then lead to problems when trying to forecast cash flow and make business decisions. 

Fix it fast: Automation keeps your data clean and up-to-date, all in real time. Every invoice, payment, and note is logged in one system, so you’re never guessing. You'll always know who owes what: no spreadsheets, no surprises. 

4. Confused About Who Said What? 

Ever had a customer say, “But I already paid that,” and you have no idea who emailed them last or what was said? This can happen when your team is working out of individual inboxes and sticky notes. Communication slips, tension builds, and relationships get strained. 

Fix it fast: With automation, you can keep track of paid and unpaid invoices in a centralized location so you can follow up and get paid faster. This also gives customers the option to clear multiple outstanding invoices at once, by offering a bulk payment option. This means less time is spent chasing invoices and fewer delays in payment.  

5. Still Getting Paid Late? 

When communication is inconsistent, your data is messy, and you're stuck using outdated payment methods, your payments will likely be delayed. Late payments slow down your business and leave you chasing money that should already be in the bank. 

Fix it fast: Automation makes the whole process faster and smoother. Accurate invoices go out on time and payments roll in quicker. It’s easier to scale, easier to track, and way easier to sleep at night. 

Want to get paid without the headaches?

Payments take invoicing off your plate and help you get paid faster, with less effort. 

You can now request payment directly through Rapid ERP.  Simply send invoices with a payment link that your customers can securely pay online with just a few clicks.  

Whether it's a credit card or ACH transfer, payments are tracked automatically in Rapid ERP, so you always know where your money is. This means fewer business systems to juggle and more time to focus on what matters.  

Get started for free today!